Secure Document Sharing
Secure Document Sharing with Access Control and Analytics
Stop sending documents you can't control. With DocBeacon, every shared document stays secure, access is managed, and engagement is tracked in real time.
Why secure document sharing matters?
Email attachments are easy to forward and impossible to retract. Public cloud links can be copied without oversight. You need controlled access, accountability, and real tracking.
- Uncontrolled forwarding — Attachments and open links spread quickly.Use passwords and expiration to limit misuse.
- No reliable tracking — You don’t know who opened or how long they read.DocBeacon records views, sessions, and reading behavior.
- Leak risk — Downloads and printing move raw files off-platform.Disable downloading and printing to keep content in the viewer.
How DocBeacon keeps documents secure
View-only Links
Share documents that can be viewed in the browser but cannot be downloaded.
- Prevent downloading and keep raw files off devices
- Disable printing to deter offline copies
Learn more: Disable Download and Access Control.
Password + Expiration
Require a password and set link expiration. Turn off access any time; update permissions without resending files.
- Password gate for stricter access control
- Expiration reduces uncontrolled forwarding over time
Deep dive: Access Control.
Dynamic Watermark
Auto-inject name, email, timestamp into the page watermark to deter screenshots and discourage leaks.
- Traceable watermark details for accountability
- Discourages unauthorized distribution of sensitive content
Learn more: Watermark.
Track Views & Engagement
See who viewed, when they opened, and how long they engaged. Heatmaps show where readers spent time.
- Open timestamps and view counts per document
- Section-level dwell time and scroll-depth analytics
Explore: Document Analytics and Document Heatmaps.
Encryption & Access Hardening
Documents are encrypted in transit (TLS/HTTPS) and at rest (AES‑256, GCM). Server‑side encryption is enforced by default, and exposure is limited with short‑lived signed links.
- Transport security: TLS/HTTPS for all requests
- At rest: AES‑256 with authenticated encryption (GCM)
- Access control: short‑lived signed URLs, passwords, expiration
- Integrity checks: SHA‑256 hashing during upload
Example share settings: view-only, password, expiration, watermark.
How to share documents securely with DocBeacon
Upload your PDF or pitch deck
Supported file types include PDF, PPT/PPTX, DOC/DOCX.
Set permissions
View-only, disable downloads/printing, password, expiration, dynamic watermark.
Generate a secure link and share
Send via email or message without attachments.
Monitor opens and engagement
Review sessions, analytics, and document heatmaps.
Where teams use DocBeacon
Pitch decks for investors
Share pitch decks securely; know if they opened and where they spent time.
NDAs and contracts
Send legal documents without downloads and keep access under your control.
Confidential legal & finance files
View-only access at scale for diligence and reporting workflows.
Sales proposals
Track opens and reading depth so you follow up at the right time.
Explore more examples in use cases and related blog articles.
Compare Email, Drive, and DocBeacon
| Capability | Google Drive | DocBeacon | |
|---|---|---|---|
| Tracking | No | Limited | Yes (opens, sessions, reading behavior) |
| Disable Downloads/Printing | No | Partial | Yes (view-only controls) |
| Dynamic Watermark | No | No | Yes (email/IP/timestamp) |
| Identify Viewer | No | Limited | Yes (contact-based sharing) |
See more comparisons in our compare section.
Frequently Asked Questions
How secure is DocBeacon's document sharing?
DocBeacon provides browser-based, view-only access with passwords, expiration, and dynamic watermark. You can disable downloading and printing. Links can be revoked any time.
Can I disable downloads or printing?
Yes. You can enforce view-only mode and block both downloading and printing.
Do recipients need an account?
No. Recipients can open secure links in the browser. You may restrict access via passwords or share with specific contacts to identify viewers.
What happens if someone forwards the link?
If the link is public or password is shared, forwarded viewers may open it. Use expiration, passwords, and dynamic watermark to deter misuse; for stricter control, share with specific contacts only.
Can I remove access after sharing?
Yes. You can revoke links, change or remove passwords, adjust expiration, and update permissions at any time.
Start Sharing Documents Securely Today
Protect sensitive files with view-only links, passwords, expiration, and dynamic watermark—while tracking engagement.