Legal Document Security
Protect NDAs, MSAs, contracts, and legal evidence without sending attachments. Enforce view-only access, add watermarks, and keep complete access history with actionable engagement analytics.
Security & Accountability Controls
View-Only Mode
Disable downloads and printing so documents stay on page. Pair with watermarks to discourage screenshots.
Dynamic Watermarks
Overlay viewer details or brand marks to deter redistribution and aid attribution when visuals leak.
Access Gating & Expiration
Add passcodes and per-link expiration windows to limit unauthorized forwarding and time-bound access.
Per-Party Attribution
Issue unique links for counterparties and counsel to see who engaged and where attention spiked.
Engagement Analytics
Measure opens, time on page, and revisits to prioritize clarifications and speed legal review.
Audit Trail
Maintain access history for compliance and dispute resolution. Export summaries when required.
Why Email Attachments Fall Short
No Real Accountability
Email rarely shows who viewed which version when. DocBeacon keeps a single source of truth and records access events.
Uncontrolled Redistribution
Attachments spread beyond intended audiences. View-only mode with watermarks deters forwarding and screenshots.
Version Confusion
Contracts evolve. Keep buyers and counsel on the current document without attachment sprawl.
Limited Visibility
Analytics show where attention spikes, helping teams resolve questions faster and reduce cycles.
Workflow for Legal Teams
- Publish NDAs, MSAs, contracts, and evidence to DocBeacon with view-only and watermarks.
- Create per-party links for legal, procurement, and counterparties to attribute engagement.
- Gate sensitive folders with passcodes and set link expiration windows.
- Use analytics to identify high-attention sections and prioritize clarifications.
- Export access summaries to support counsel reviews and compliance records.
- Hand off to e-signature tools when terms are settled.
Legal Security KPIs
Fewer attachment-related incidents
Faster legal approvals
Access history coverage
Single source of truth per counterparty
Best Practices
- Use view-only mode with watermarks for all sensitive legal documents.
- Issue per-party links to attribute engagement and simplify follow-ups.
- Gate access behind passcodes and set link expirations for time-bound reviews.
- Keep a change log and notes to clarify intent for returning reviewers.
- Export access summaries to satisfy internal counsel and compliance teams.
Customer Story
“We stopped sending NDAs and MSAs as attachments. DocBeacon gave us view-only control, watermarks, and analytics that showed where counsel lingered. Our cycle time dropped, and our access records finally pass audit scrutiny.”
Frequently Asked Questions
Can I prevent downloads?
Yes. Use view-only mode, disable printing, add watermarks, and apply passcodes with link expirations.
How do I attribute engagement?
Issue per-party links for counterparties and counsel. Engagement is tied to those links to focus follow-ups where attention is highest.
Can I export access records?
Yes. Export access summaries that include opens and time on page to satisfy audits and internal reviews.
Do you offer clause-level annotations?
DocBeacon focuses on keeping documents secure and visible. Use engagement analytics to locate attention hotspots and drive your redlines and clarifications.
Secure legal review with full visibility
Publish NDAs, MSAs, and contracts with view-only access, watermarks, analytics, and audit trail to shorten cycles and reduce risk.